CREATING AND ELECTRICAL PREVENTIVE MAINTENANCE PROGRAM BASIC TUTORIALS

Preparing a preventive maintenance program basic information

To be successful, a preventive maintenance program shall have the backing of management. There should be the belief that operating profit is increased through the judicious spending of maintenance dollars. Financial issues should be considered when evaluating the need for continuous electrical power.

These factors will help to dictate the level of importance that a facility places on a preventive maintenance program. The cost of downtime or lost production, and how that can be minimized through effective maintenance, also should be considered.

A complete survey of the plant should be performed. This survey should include a listing of all electrical equipment and systems. The equipment should be listed in a prioritized fashion in order to distinguish those systems or pieces of equipment that are most critical to the operation.

The survey should also include a review of the status of drawings, manuals, maintenance logs, safety and operating procedures, and training and other appropriate records. It should be recognized that the survey itself can be a formidable task.

It is likely that power outages may be required in order to complete the survey. The gathering of documentation is important. This includes not only the drawings of the facilities, but also all the documentation that is normally provided by the manufacturer of the equipment.

The manufacturer's manuals should include recommended maintenance procedures, wiring diagrams, bills of materials, assembly and operating instructions, and troubleshooting recommendations.

Next, the necessary procedures for maintaining each item on the list should be developed. NFPA 70B-1994 [B3] and NETA MTS-1993 [B2] are valuable resources that provide much of this information. Procedures should also be developed that integrate the equipment into systems. People that are capable of performing the procedures should be selected and trained. At some level of technical performance, it may be desirable to contract parts of the maintenance program to qualified outside firms, particularly those functions that require special test equipment to perform.

Finally, a process shall be developed to administer the program. This process may be manual or software-based. There are many commercially available systems with varying levels of sophistication.

Consideration also shall be given to some of the less technical parts of the process. Pre-maintenance considerations might include the logistics of getting equipment in and out of the area to be maintained, general safety procedures, procedures to be followed in the event of an emergency, and record-keeping that has to be accomplished ahead of the maintenance activity, as well as follow-up maintenance, special lighting needs, and equipment-specific safety precautions.

In addition, an ongoing task is that of keeping access to electrical equipment free from being blocked by stored materials, such as spare parts. Record keeping and maintenance follow-up activities also shall be considered.

ELECTRIC POWER UTILITY OPERATING ECONOMICS BASICS

It is important to operate an electrical distribution system economically because of the high costs of losses and the cost of system expansion. Today, there are numerous methods for monitoring and controlling the power flow through the distribution system.

These methods range from simple ammeter, voltmeter, wattmeter, and varmeter systems to complex supervisory control and data acquisition systems. A system can be designed to fit the needs and budget of any size facility.

Energy conservation
Energy conservation is the key to the economic operation of a power system, regardless of the methods that are used to monitor and control the energy flow through the system. Energy conservation begins with thorough and complete design practices. The system should be operated in such a manner as to keep losses to a minimum and to minimize any utility power factor or demand charges.

Power-factor correction
Power-factor correction, by the addition of capacitors at the facility service point, reduces power-factor charges from the serving utility. This, however, does not release any capacity of the load-side distribution system.

Power-factor correction, closer to the loads, reduces currents in the main feeder conductors. This reduces the system losses, reduces power-factor billing charges, releases circuit capacity, and improves voltage regulation. The release of circuit capacity may be used to avoid costly system expansion projects by allowing additional circuit loading.

Utility demand charge
Most utilities have a demand charge that is based on kilovolt-amperes and kilowatts, or kilovolt-ampere-hours and kilowatt-hours, which automatically includes power factor, and they charge a financial penalty for loads that operate below a specified minimum power factor.

The demand level is dependent upon the type of industrial plant or commercial facility. The system operator should develop the logic of that operation so that effective demand control can be practiced.

Demand charges normally are maintained at peak levels for finite time periods after a new peak is established. The cost of a single peaking event could have a recurring cost for as long as 12 months.

Lack of demand control can escalate one apparently small indiscretion into a very expensive event. The unnecessary operation of spare equipment that adds load to the system, even for a short time, should be avoided so as not to increase demand peaks.

The operator should be aware of the serving utility rate/demand structure in order to operate at peak effectiveness and to avoid any unnecessary demand charges.

POWER SYSTEM PROTECTION COORDINATION FOR SAFETY

When an electrical distribution system is designed and constructed, a fault-current coordination study should be conducted, and circuit protective devices should be sized and set according to the results of the study. In time, however, the electrical system configurations are often changed due to the changing needs of the end users.

If the coordination and capability of the electrical equipment are not reviewed at the time of the changes, faults could result in unnecessary tripping of a main breaker or, even worse, an explosion of equipment that was thought to be in good condition.

When system conditions change, the results that were obtained in the original fault-current coordination study may no longer apply to the current system. Unnecessary tripping, known as lack of selectivity, could be caused by poor coordination.

An equipment explosion could result from the interrupting capability of the circuit breaker being exceeded. Both indicate a clear need for an updated fault-current coordination study.

Utility systems delivering higher fault currents
The demand for electricity, particularly in the industrial and commercial environment, has been steadily increasing. Consequently, utility systems have grown much larger and have become capable of delivering much higher fault-currents at service points than in the past.

Therefore, protective devices that were properly applied at the time they were installed may have become inadequate after system changes, and the protective system may no longer be coordinated. When available fault current increases to the point at which it exceeds protective device interrupting and withstand ratings, violent failure is possible, regardless of how well the devices are maintained.

Protection in an electrical distribution system
System and equipment protective devices are a form of insurance. This insurance pays nothing as long as there is no fault or other emergency.

When a fault occurs, however, properly applied protective devices reduce the extent and duration of the interruption, thereby reducing the exposure to personal injury and property damage. If, however, the protective system does not match system needs, just as an insurance policy should keep up with inflation, it is no help at all. It is the responsibility of the system operator to ensure proper system protection and coordination.

Protective equipment set to sense and remove short circuits
In medium-voltage systems, the protective equipment for feeder conductors is often set to sense and remove short circuits, but not necessarily to provide overload protection of circuits. Device settings sometimes are purposely chosen low enough to sense and provide a degree of overload protection.

Operators should be aware of this so that a protective device that is set lower than necessary for coordination does not cause a false tripping action during system switching procedures. System protection coordination is an important consideration in switching systems with loop feeds and alternate sources. To avoid false tripping action, operators should be aware of the settings and any probable temporary overloads or circulating currents during switching.